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13.5Approval, revisions and closing

Chapter 13 · Budgets·1 min read

  • Submit for approval sends a draft to the approvers when an approval rule covers budgets (Chapter 14 — rules match on the budget's total planned expense). With no rule, submitting approves the budget at once. Approvers decide on Budgets → Approvals, where the budget rules are managed too. While it waits, Withdraw brings it back to draft.
  • An approved budget is read-only and is in force for its dates.
  • Two approved budgets for the same scope can't budget the same account for overlapping dates: spending would be counted against both. Revise the existing budget instead.
  • Revise makes a draft copy (Revision 1). The approved budget stays in force while you work on the revision; when the revision is approved it takes over and the earlier version closes. Each version stays on the list.
  • Close budget (⋯ menu) takes an approved budget out of force.
13.2The budgets listEach row: Name (with rev 1, rev 2… for revisions), Covers (Whole company or the department or project), Fiscal year, Frequency, Budgeted income, Budgeted…Budgets7.3Statuses, approval and publishingStatus Meaning Draft Saved; no effect on the books. Editable. Published Posted to the ledger. Locked — Unpublish to edit. Publish posts the expense. If an…Expenses13.1Budgets OverviewThe overview follows the budgets in force today — approved budgets whose dates include today. The company-wide budget shows first; when there are department…Budgets14.1Submitting a documentFor each document, submitting means the action that would normally post it — Mark as open, Publish, Mark as delivered, Issue — which instead sends it for…Approvals